Medowie Lions

NSW, Australia, District 201N3

Medowie Community Markets

Stallholder expression of interest

The Medowie Markets are located in the car park of the Bull 'N Bush Motel in the Port Stephens town of Medowie, halfway between Newcastle and Nelson Bay. This monthly market is held on the 2nd Saturday of each month between 8:00am - 12:30am, so get there early to browse for bargains and pick up the freshest fruit and veggies!

We encourage all stallholders to book a site

Previous involvement as a stallholder does not guarantee a future spot

Due to COVID-19 restrictions, the types or number of stalls allowed at our 2021 major events will be limited compared to previous years

We will complete a COVIDSafe event plan and checklist in line with the Victorian Government guidelines.

Our events will:

We strongly recommend you wear a face mask when you cannot maintain 1.5 metres distance from other people in all settings.

 

Rules 

 

 

The Medowie Lions Community Markets are run by volunteers through the goodwill of the proprietors of the Bull N Bush Hotel. Please respect the volunteers and the terms and conditions in place for the safe operation of the markets commencing 2021. Any stall holder may be ejected from the market and / or refused a site at the sole discretion of Medowie Lions Club.

 

 

GENERAL RULES AND CONDITIONS: 
Market Management reserves the right to refuse entry to any person and/or trader or to refuse the sale of any item and/or product.   Market Management, its operator/s, servants, agents and/or assignees shall not be liable for the loss or damage to any vehicle, anything therein, or to any person from whatever cause arising and whether due to the negligence of the Market operator its servants and/or agents or otherwise

 

BOOKINGS

Via facebook messenger ( Medowie Markets) or phone 0422744293

 

MARKET SITES: 
Stallholders do not own their sites, obtain no rights to their sites, cannot transfer or sell their sites or otherwise deal with their sites.  Medowie Lions reserves the right to cancel, alter or re-allocate sites to other stallholders.

EXCLUSIVITY: 
No stallholder is guaranteed exclusivity for their product.

 

CHECK IN & SET UP 

Permanent Stall holders will be admitted to the market site from 6:00 am, 1st time & Temporary Stall holders will be admitted to the market site from 7:00am  on market day. Stall holders must report to a representative of Medowie Lions club to confirm their arrival and to check which site has been allocated to them. 

 

ATTENDANCE & WEATHER CONDITIONS

Our markets are outdoor markets and therefore cannot be held in raining, stormy or windy conditions.

Other than where the market organisers determine the markets will be cancelled for a specific date due to inclement weather, as a market stallholder you have an obligation to attend the market.  This is important for the success of the market and it also supports fellow stallholders who trade and rely heavily on the market as a source of income.  

It is a stallholder’s responsibility to ensure that their product is protected and that they have all the necessary equipment on hand to do so (i.e. gazebo sides, weights to secure gazebo etc.).   Management requires that all stallholders plan against adverse weather conditions such as rain, wind, cold and heat and ensures that appropriate safety and wet weather procedures are in place.  

Medowie Lions shall not be liable for loss or damage to stock and/or equipment however caused.  

 

FEES  

Stall fees are payable for each market.  Failure to pay site fees will result in the stall being cancelled and allocated to someone else.
Credits and/or refunds will not be issued for bad weather that occurs after the markets have commenced.
Should a stallholder choose not to attend a market for whatever reason the market site fee must be paid whether the stallholder is in attendance or not.  It is not the responsibility of Market Management.

 

REFUNDS OF FEES.
If the market is cancelled by Market Management, no fees apply, any fee paid will be credited to the next market. No other fees are refunded.  This may not apply to all markets. 

 

EARLY DEPARTURES:
In the best interest of the market and as a courtesy to fellow traders, early departures will not be permitted.  Marquees are to remain erected until close of market trade.  In the event of a ‘sell out’, stallholders are to display a sign indicating that their goods are ‘sold out’ and marquees are to remain standing.   No vehicle may access or move within the market during its trade hours.

Stallholders are NOT allowed to commence pack up until the specified end of market hours (midday).  

 

 

STALLHOLDER VEHICLE PARKING:

Stallholders and their staff must park vehicles where directed. Follow market staff directives re vehicle parking and/or restrictions.  Do not park in areas designated for customer parking.
 

END OF TRADE PACK UP/VEHICLE PROCEDURES:

All stock, goods and/or items must be packed up first.  Marquee/umbrellas to be dismantled and packed up.  Site to be cleaned and all rubbish removed.  Note: Market bins are for lightweight rubbish only, not stallholders produce, rubbish and/or boxes.  Vehicles are to exit the site using extreme caution, staying at or below 10 km per hour.

RUBBISH REMOVAL: 
Stallholders are responsible for the removal of all rubbish and must leave their site clean and clear of all debris.  


SALE OF MANUFACTURED FOODS, HOT FOODS, CONSUMABLE GOODS & FOOD PERMITS:
It is the stallholders obligation to ensure that all Council and Government guidelines and health regulations are met, that all appropriate licenses are obtained, that the setup of the stall meets all Council, health and safety requirements and that these obligations are met at all times and are adhered to.

All stallholders who wish to sell edible products at the Market are required to obtain  appropriate permits and to have these on site on the day.

 

 

 

TASTE TESTING/SAMPLING OF GOODS: 
Stalls which hand out samples of food / taste testing must ensure that they comply with Council and health regulations and that all required licences are in place.
The liability to comply with all laws falls on the stallholder.  Medowie Lions assumes no liability if stallholders do not comply with their legal obligations.

 

PRODUCT LABELLING: 
Packaged goods and the sale of whole produce / fruit & vegetables must be labelled as per legislative guidelines and requirements.

 

APPROVED PRODUCTS
Preference will be given to stall holders with Handmade or home grown products.
All products for sale must be listed on the stall holder’s application.  

Goods cannot be added without approval.  It is essential that Medowie Lions have full knowledge of all products being sold by stallholders. 
It is the responsibility of the stallholder to ensure they conform to any safety and compliance standards pertaining to their product.
All products and stall presentation must be of a high standard
It is not acceptable for stallholders to directly copy other stall holders items and then sell them at our markets where that stallholder is also attending. 

 

QUALITY OF PRODUCE:
All produce sellers are asked to assess their products and to ensure that quality goods are sold.  In the best interest of our market do not sell poor quality produce

 

PRICING OF PRODUCE: 
Stallholders may set prices as they see appropriate. 

 

WEIGHTS & MEASURES:
Scales and/or any instruments used for measurement of goods sold on a mass basis must be certified as being appropriate for commercial use in accordance with legislative guidelines.

 

EQUIPMENT: 
Stallholder to supply own equipment and to ensure that they have everything required to operate - gazebo/s, weights/sandbags, table/s, chairs etc
Marquee must be of a high standard of presentation and safety, and to Australian Engineering recommendations.  These must be able to withstand high wind levels.   Light weight gazebos designed for personal / family use (typically available through) chain stores are not recommended.  Gazebos that are deemed unsuitable will be required to be taken down. 
 

 

 

 

 

WEIGHTS/SECURING GAZEBOS:
Irrespective of weather conditions, gazebos must be weighted down with heavy sandbags or with appropriate and secure weights at all times.  ALL vendors are required to have a minimum of 20kg per leg.  Note: This is an insurance requirement and is mandatory.  Umbrellas must also be safely secured with a heavy base and tied to your gazebo where possible.  There are absolutely no exceptions.

 

 

SITE PRESENTATION & SIGNAGE
Please ensure that your site is well presented, tidy and safe at all times.  Tablecloths and signage promoting your stall and/or products is highly recommended.  Signs erected must not impede pedestrian flows, must not display any offensive material and must be clean and presentable.

STALL & PERSONAL SECURITY: 
Security of a stall holders stock, produce, equipment, cash and personal effects is the responsibility of the stallholder.

 

STALLHOLDERS CONDUCT: 
Stallholders are expected to act in a courteous and respectfull manner at all times.  Medowie Lions will not tolerate any offensive comments, unwarranted gossip or bad behaviour.

 

PUBLIC LIABILITY/INSURANCE: 
Public Liability insurance held by Medowie Lions Club does not cover stallholders and/or their products. It is the responsibility of all stallholders to ensure that that they are insured for Public Liability, Personal Indemnity and Product Liability (where applicable) as required by law, that their stall area remains clean and safe to the public at all times and to ensure that their product meets statutory health requirements and in no way poses any health risks to the consumer. 

All stallholder must submit a current certificate of currency to a minimum value of $10,000,000 (5) days prior to any market event.  No stallholder will be allowed to set up without this requirement.

Medowie Lions Club has limited availability of stall holder insurance coverage for those organisations that cannot obtain insurance and or for casual stall holders. This insurance is available at a cost of $15.00 per stall per day. 

 

ELECTRICITY & ELECTRICAL EQUIPMENT:
No electricity is available for stall holders.

 

PERSONAL DATA:
It is the stallholder’s responsibility to ensure that Medowie Lions Club has current details on file - that contact numbers  are current: mobile, landline, email etc.

 

SMOKING:
Due to government health regulations, smoking is not permitted in stalls or within the market area.  

 

 

DOGS: 
Where a stall holder brings a dog to the market, it must be kept under control within your stall area. 

 

PROMOTIONAL MATERIAL/ADVERTISING
Medowie Lions Club reserves the right to use stallholder images and/or photos which may contain images of the stallholder and/or their produce for promotional purposes.

 

LOST AND FOUND PROCEDURES:
All ‘found’ items are to be handed in to Market Management.  Stallholders are to place members of the public who have ‘lost items’ in touch with Market Management.


Medowie Lions Contact Details
Phone number: 0422 744 293 

 

Email Address: medowielions@gmail.com

Facebook: www.facebook.com/MedowieMarkets